Indigo Arts Alliance (IAA) is seeking an experienced Administrative Assistant/Bookkeeper to assist in supporting the day-to-day management of the administrative aspects of our organization that will help to drive our future growth. IAA is a nonprofit artist residency program dedicated to supporting artists across disciplines, including visual arts, performing arts, creative writing and music composition. IAA provides both the time and space necessary for the development of new work; it also offers public programming spotlighting creative processes and thought leadership to bring communities together and expand cultural awareness.
Indigo Arts Alliance Administrative Assistant/Bookkeeper Job Description:
We are looking for an experienced and detail oriented, proactive individual with at least 5-10 years experience in bookkeeping and office administration. Expertise in bookkeeping processes and financial management utilizing its related software (Quick Books, Little Green Light). Strong computer skills with proficiency in MS Office applications (Word, Excel, PowerPoint, as well as Google applications). Grant Support is preferred including importing and maintaining donor databases.
This position will support various main office functions including: preparing correspondence, monitoring general phone and email inquiry, monitoring studio inventory and ordering supplies, maintaining calendars, file systems creation (digital and manual), experience using project management tools i.e. Mondays and various other assignments as needed
Administrative Assistant/ Bookkeeper Qualifications / Skills:
- Bookkeeping experience required
- Bachelor’s degree in accounting, business, or a related field
- Understanding of industry benchmarks in accounting best practices with deep understanding of accounting principles
- Strong organizational skills and attention to detail
- Ability to implement standard office procedures/practices and able to operate office equipment.
- Excellent verbal and written communication skills
- Excellent interpersonal skills
- Ability to effectively interact with the business industry, community and staff members
- Ability to maintain confidentiality
- Experience working in a fast-paced environment
Job Responsibilities:
- Supports IAA operations by maintaining office systems and working closely with staff
- Tracks office policies by establishing standards and procedures, reporting measurement of completion and results against standards to IAA leadership
- Keeps management informed by reviewing and analyzing best practices for efficient operations, summarizing information, and identifying trends in efficient operations.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Works with IAA leadership to achieve financial objectives by preparing our annual operating budget in collaboration with IAA leadership
- Budgets and tracks office/studio expenses, scheduling expenditures, analyzing variances, and initiating corrective actions.
- Responsibilities will include tracking our organization’s revenue, expenses, and compiling all tax prep items for tax accountant
- Maintains accurate up to date financial books and records. Prepares all required financial reports for monthly Board meetings
- Prepare accounting records by compiling and analyzing account information
- Reconcile company’s financial records to help ensure accuracy of financial statements, post financial transactions to accounts
Compensation and Hours:
This is a part-time position consisting of a 20 hour work week at $17.00 per hour. Work days to be determined.
Staffing:
IAA is currently led by co-founder and Executive Director, Marcia Minter; co-founder Daniel Minter, Artist Director; Deputy Director, Jordia Benjamin; Ashley Page, Studio and Programs Coordinator and Aminata Conteh, Marketing and Communication Coordinator. Indigo Arts Alliance is also supported by a robust community of Board members and Advisors, community partners, sponsors and funders.
More About Indigo Arts Alliance:
Indigo Arts Alliance is in our third year of operation. A few highlights since our opening in May 2019:
Hosted 28 Artists in Residence representing 8 different countries. We offered curated experiences including Maine’s 1st African Diaspora Festival, The Welcome Table Symposium, (attended by over 200 people,) The Beautiful Blackbird Children’s Book Festival, as well as over 100 artists’ talks, art, dance and music workshops, symposia and presentations. Many of these events have been in partnership with the wonderful organizations that make up our arts and culture sector. Our programs have been featured in national magazines including National Geographic, Maine Public, Boston Global Review, Hyperallergic and more! We’ve also expanded our local and global community by partnering with nationally renowned organizations such as The Kennedy Center, Portland Museum of Art, and Pérez Art Museum Miami, expanding our network of collaborators. Additionally, we have been awarded grants by the Andy Warhol Foundation, New England Foundation for the Arts, Maine Arts Commission, The Crewe Foundation and many more.
This position is open until filled.
For more information, please contact jobs@indigoartsalliance.me.
